ELT Programme Office Support (Programme Control & Quality Assurance)

ELT Programme Office Support (Programme Control & Quality Assurance)

  • Position
    ELT Programme Office Support (Programme Control & Quality Assurance)
    Garching, near Munich, Germany
  • Category
    Financial Engineering
  • Organisation
    European Organisation for Astronomical Research in the Southern Hemisphere (ESO)
  • Image / logo
  • Salary
  • Location
    Garching, near Munich
  • Country
    , Germany
  • Primary Category
  • Type of Position
  • Education Requirement
  • Experience Requirement
    3-5 years
  • Professional Title Requirement
  • Accreditation Requirement
    Does not matter
  • Membership Requirement
    Does not matter
  • Posted


The European Organisation for Astronomical Research in the Southern Hemisphere (ESO) is the foremost intergovernmental astronomy organisation in Europe and the world’s most productive ground-based astronomical observatory. ESO carries out an ambitious programme focused on the design, construction and operation of powerful ground-based observing facilities enabling astronomers to make important scientific discoveries.

ESO operates three unique world-class observing sites in northern Chile: La Silla, Paranal and Chajnantor (home to ALMA and APEX), and the ESO Headquarters are located in Garching, near Munich, Germany.

At Paranal, ESO operates the Very Large Telescope, the world's most advanced visible-light astronomical observatory, and will host and operate the southern array of the Cherenkov Telescope Array, the world’s largest and most sensitive high energy gamma-ray observatory. ESO is a major partner in ALMA, the largest astronomical project in existence. And on Cerro Armazones, ESO is building the 39-metre Extremely Large Telescope (ELT), which will become "the world's biggest eye on the sky" and whose operations will be fully integrated into the Paranal Observatory.

Due to the need for additional resources associated with the ELT programme, for its ELT Programme Office, within the Directorate of Programmes at its Headquarters in Garching, near Munich, Germany, ESO is advertising the position of:

ELT Programme Office Support (Programme Control & Quality Assurance)

This is an excellent opportunity for professionals who have experience in project control and/or quality assurance activities within construction projects and who wish to play a key role in a large international project. The role is foreseen to support the ELT Programme Controller and the Quality Assurance Manager of the ELT in providing continuous assistance to the execution of various tasks falling under their respective responsibility.


Main Duties and Responsibilities

As Assistant to the Programme Controller:

  • Assist in the preparation of the ELT programmatic status reports (financial and schedule). This includes inter alia quarterly reports, six-month reports, financial and schedule monthly status reports, ensuring timely approval of those documents as required;
  • Help ensuring that the ELT Programme Control procedures and working practises are followed and that the associated tools and databases are kept up-to-date;
  • Identify new topics for cross-site (Garching-Chile) programme control coordination and propose specific actions for harmonization and coordination;
  • Interact with the ELT Programme team as well as with other teams in the Organisation in order to plan, facilitate and stimulate the exchange of information, ensuring a coherent implementation of procedures and processes, taking into account the two site locations of the Programme;
  • Prepare presentation material using various office software tools;
  • Prepare minutes of internal management meetings, integrating various inputs, and maintain consolidated action item lists for the Programme, tracking actions until they are completed in accordance with the established procedures;
  • Support the coordination and organisation of Programme-level internal and external meetings and reviews;
  • Support the peer review of the ELT Programme’s accounting information to identify and resolve inaccuracies or imbalances via an ERP system;
  • Participate in preparation for audits.


As Assistant to the ELT Quality Manager:

  • Maintain and manage QA records such as Non Conformances (NC), Requests for Deviation (RfD), Request for Waiver (RfW), etc.;
  • Maintain the logistics overview of the ELT shipments;
  • Help to ensure that the quality assurance procedures are properly applied, documented and up-to-date;
  • Help to ensure that deliveries from suppliers are properly recorded and documented;
  • Help to ensure maintenance information is available from suppliers in the agreed format;
  • Assist, participate, or conduct internal audits in close liaison with the QA Manager;
  • Review and prepare for approval by QA management, technical documents related to manufacturing, assembly, testing, commissioning and acceptance;
  • Support the regular analysis of data from previous quarters to map out fluctuations and changes.

The main duties for this position is not limited to the above and a flexible approach and willingness to adapt is essential. A desire to develop RAM (Reliability Availability Maintenance) and quality assurance expertise is both welcomed and encouraged.

To review the full vacancy notice please visit http://jobs.eso.org/.

How to Apply / Contact

If you are interested in working in areas of frontline science and technology and in a stimulating international environment, please visit http://www.eso.org for further details.

Applicants are invited to apply online at http://jobs.eso.org/. Applications must be completed in English and should include a motivation letter and CV. Within your CV, please provide the names and contact details of three persons familiar with your work and willing to provide a recommendation letter upon request. Referees will not be contacted without your prior consent.  

Closing date for applications is 30 November 2019.

Interviews are expected to be held soon afterwards.

No nationality is in principle excluded however, recruitment preference will be given to nationals of Australia, Austria, Belgium, the Czech Republic, Denmark, Finland, France, Germany, Ireland, Italy, the Netherlands, Poland, Portugal, Spain, Sweden, Switzerland, the United Kingdom and Chile irrespective of gender, age, disability, sexual orientation, race or religion.