Finance Administrator - 2 Year Fixed Term Contract

Finance Administrator - 2 Year Fixed Term Contract

  • Position
    Finance Administrator - 2 Year Fixed Term Contract
    22 Clyde Road, Ballsbridge, Dublin D04 R3N2, Dublin, Ireland
  • Category
    Engineering industry/Sector
  • Organisation
    Engineers Ireland
  • Image / logo
  • Salary
    Unspecified
  • Location
    22 Clyde Road, Ballsbridge, Dublin D04 R3N2
  • Country
    Dublin, Ireland
  • Primary Category
    Engineering
  • Type of Position
    2 Year Contract
  • Education Requirement
    Certificate/Diploma
  • Experience Requirement
    1-2 years
  • Professional Title Requirement
    None
  • Accreditation Requirement
    Does not matter
  • Membership Requirement
    Does not matter
  • Posted
    09/10/2019

Details

Engineers Ireland is the professional body for engineers and engineering in Ireland.  With over 25,000 members across the island of Ireland and overseas, we focus on the promotion and development of all disciplines of engineering, working collaboratively with industry, educational institutions, state bodies and the public service. As one of the country’s largest and longest established professional bodies, we liaise closely with the engineering community to act as the voice of the profession and to promote excellence through a programme of ongoing accredited professional development and certification.

The Role

We are seeking to recruit a Finance Administrator. The successful candidate will support the Organisation’s finance function in ensuring efficient invoicing and collection of income and ensuring customers, suppliers and members’ queries are dealt with promptly. The role will also include financial administration in the areas of accounts receivable and accounts payable.

Reportiing to the Finance and Professional Subscriptions Team Lead, the main responsibilities of the role will include the following:

Professional Subscriptions

  • Assisting with invoicing and collection of professional subscription income;
  • Preparation and issuing of invoices, receipts, and statements;
  • Assisting with annual membership retention call campaign;
  • Ongoing membership database maintenance and upkeep;
  • Acting as first point of contact for member email and phone queries.

Banking

  • Timely processing of cheque/cash receipts and lodgement;
  • Timely credit card processing, reconciliation and refunds;
  • Direct debit administration;
  • Petty cash administration.

Financial Administration

  • Accounts Payable: processing monthly supplier invoice payment run, and other ad hoc invoice and expense claim payments;
  • Accounts Receivable: assisting with debtor invoicing and credit control;
  • Maintenance and upkeep of creditor and debtor profiles ensuring relevant details are accurate and up-to-date for invoicing purposes.

General

  • Opening and distribution of post and management of returned post;
  • Assisting the Finance and Professional Subscriptions Team Lead with process improvement and process mapping initiatives, and other projects as required;
  • Provision of support and back-up, to cover leave and as required;
  • General finance duties, as required.

Essential skills and experience

  • A minimum of 2 years’ relevant administration experience in an accounts department or similar commercial environment;
  • Excellent customer service focus;
  • Strong knowledge and use of Sage 50 and Global Payments (Realex), or similar;
  • Knowledge of basic bookkeeping concepts;
  • Strong working knowledge of MS Office Suite, particularly Excel and Word;
  • Strong database maintenance and upkeep skills;
  • Highly attentive to detail;
  • Ability to work on own initiative and as a good team player;
  • Excellent interpersonal and communication skills;
  • Fluent English speaker.

Desirable

  • Qualified / part-qualified accounting technician or similar.

The role will be based at Engineers Ireland’s headquarters in Clyde Road, Dublin 4. A remuneration package commensurate with the role will be offered to the successful candidate. 

 

 

How to Apply / Contact

Apply, including CV and Cover Letter outlining your suitability for the role, in strictest confidence, by email to: careers@engineersireland.ie Please mark the subject line: Engineers Ireland Finance Administrator.

Please note the closing date for receipt of applications is close of business on Monday 21th October 2019.

Privacy Notice for Job Applicants:

https://www.engineersireland.ie/EngineersIreland/media/SiteMedia/about/Engineers-Ireland-Privacy-Notice-for-Job-Applicants-25-May-2018.pdf

Engineers Ireland is an equal opportunities employer and is committed to inclusion and diversity